Temp: Health & Safety Administrator

Full description

Company Coca-Cola Beverages South Africa Location - Town / City Nigel and Valpre Job Description Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for a Temp- Health and Safety Administrator , to join the Nigel team at CCBA. CCBA is the 8th largest Coca-Cola authorised bottler in the world by revenue, and the largest on the continent. It accounts for over 40% of all Coca-Cola ready-to-drink beverages sold in Africa by volume. With over 14 000 employees in Africa, CCBA group services more than 800 000 customers with a host of international and local brands. CCBA group operates in 14 countries: South Africa, Kenya, Ethiopia, Uganda, Mozambique, Namibia, Tanzania, Botswana, Zambia, Eswatini, Lesotho, Malawi and the islands of Comoros and Mayotte. KEY PURPOSE: - The Health & Safety Administrator will provide administrative support to the Risk Specialist. - Health & Safety Data Administration - Document and Records Management - Safety Training Coordination - Audit and Inspection Support - Incident Reporting Administration - Legal Compliance Documentation - Reporting and Communication Support - System and Tool Proficiency - Scheduling and Calendar Management - Collaboration and Stakeholder Support Key Duties & Responsibilities H&S Data and Documentation Administration - Maintain accurate records for incidents, risk assessments, training, toolbox talks, safety meetings, and corrective actions. - Update and manage safety registers and compliance tracking tools. Safety Systems Support - Ensure timely data capture and system entries into safety platforms. - Assist with generating periodic safety performance and compliance reports. Audit and Inspection Preparation - Support the Health and Safety Manager with documentation needed for internal and external audits. - Track and compile inspection results and follow-up action items. Training and Induction Scheduling - Coordinate health and safety training sessions, medicals, and onboarding inductions. - Maintain up-to-date training and certification records for all plant employees and contractors. Legal Compliance and Filing - Maintain a well-organized filing system for all health and safety legal appointments, permits, and contractor documentation. - Track expiry and renewal of compliance documents (e.g., fire equipment servicing, PPE calibration). Communication and Engagement Support. - Distribute safety communications, updates, and awareness material. - Assist in organizing safety days, toolbox talks, and H&S promotional activities. Administrative and General Support - Schedule meetings, prepare agendas and minutes for H&S committee meetings. - Provide general administrative support to the Health and Safety Manager and team Skills, Experience & Education Education - National Certificate or Diploma in Office Administration, Health and Safety Administration, or equivalent - H&S-related coursework or awareness is advantageous - SAMTRAC or equivalent H&S exposure beneficial Experience - 2–3 years’ administrative experience, preferably in a manufacturing or industrial environment - Previous support in a Health and Safety or Compliance function is highly desirable - Familiarity with document control and regulatory compliance processes Skills - Strong proficiency in Microsoft Office Suite - Experience with health and safety systems and tools - Excellent organizational and time management skills - High attention to detail and data accuracy - Effective communication and interpersonal skills - Ability to manage sensitive information with confidentiality - Knowledge of South African OHS Act and basic H&S terminology advantageous