Finance Project Coordinator

Full description

Campus National Department Finance Number of Positions 1 Location - Town / City National Minimum Education Level Bachelors Degree | Advanced Diploma Job Advert Summary Eduvos is looking to employ a Finance Projects Coordinator to be situated at any of our Eduvos National campuses on a permanent basis. Type of appointment : Permanent Purpose : Provide administrative and coordination support to all finance/HR-related projects within the finance/HR environment to ensure alignment with institutional strategy and to support the effective rollout of finance delivery; This includes coordinating resources, facilitating meetings, maintaining project documentation, and ensuring effective communication with stakeholders Minimum Requirements - Relevant undergraduate qualification or at least 3 years’ experience in Project Management - Minimum of at least 3 years’ administrative/project management experience - Experience in the higher education industry will be advantageous - Well-developed administrative skills - Experience in documenting processes and procedures - Experience in stakeholder communication - Experience in testing and quality assurance Duties and Responsibilities - Support project-related plans, templates, and documents. - Update project risk logs, and tracking against project budgets. - Upload documents in Project Online, and other internal systems. - Schedule and organise project-related meetings, including workstream sessions, with appropriate agendas. - Document and upload meeting action items & minute - Follow up on meeting action items and track against project plan - Maintain ongoing communication with both internal teams and external stakeholders. - Assist in the preparation and distribution of project status reports - Support test cases and ensure alignment with project objectives. - Manage the documentation of test results, and upload in Project Online for tracking purposes. - Assist with the post-testing evaluation to refine processes of the project - Create or support the creation of training materials for new system features or project rollouts. - Organise and schedule training sessions for relevant stakeholders. - Upload training materials to SharePoint and communicate the availability of new training resources and tools to all relevant parties. - Schedule and coordinate post-project evaluation sessions to capture lessons learned and identify areas for improvement. Functional and Behavioural Competencies - Proficiency in managing multiple projects, timelines, and deliverables - Ability to identify, document, and resolve project risks, with strong mitigation and issue resolution skills. - Skilled in organising and maintaining project documents, templates, and using tools like SharePoint. - Excellent communication skills for coordinating with internal and external stakeholders, ensuring clear project updates and alignment. - Ability to work effectively with cross-functional teams and maintain strong interpersonal relationships. - High level of accuracy in documentation, scheduling, and preparing project reports. - Analytical skills to identify project bottlenecks and offer practical solutions. - Capable of organising and developing training materials and sessions for project-related system changes - Initiative and responsibility - Constructive Teamwork - Relations and networking - Influence - Effective communication (verbal and written) - Analysis and judgment / problem solving - Innovation and change - Systematic approach (planning and organising) - Execution - Steadiness